Stone Oak Elementary PTA
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                                          Stone Oak PTA Positions

* Officers:
• President
Coordinate the work of officers and committees
Confirm that quorum is present before conducting any business at any meeting
Authorized to sign all contracts approved by executive board
Be listed as principal officer and be authorized to sign tax documents
Appoint chairs of special committees, subject to approval of the executive board
Be authorized to sign on bank accounts as one of two required signatures on all checks
Appoint an executive board member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement
Send names and addresses of the board officers and chairs to NEISD Council of PTAs by May 1st each year
Confirms that all board officers and executive chairs are graduates of the FLO 1 training by October 15th

• 1st Vice President
Programs offer to students (ex: Dino George, Science, etc)
In charge of Movie Night
In charge of selling popcorn at membership meetings
Teachers’ Favorite List
Provide Inspirational Thought at board and general meetings
Request a group to present Presentation of Colors (Pledge of Allegiance) at every membership meeting

Leadership Tree 

• Second Vice President
Fun Run
Bobcat Bucks
Additional fundraiser of choice approved by board and general membership
School Supplies


• Secretary
Take notes from all executive and general meetings approved by three board members with copies given to President and Treasurer and a copy posted on PTA bulletin board by office
Keep Plan of Work sheets and notifies Treasurer of who is missing
Keeps attendance at executive meetings for quorum


• Treasurer
Monthly PTA budget activity on PTA bulletin board by office
Keep records of all dollar activity coming in or going out
Work on Gift to School amount
Tell all chairs the amount approved by the board how much money they have to spend


• Parliamentarian
Keep order at board meetings and making sure all rules are followed in regards to motions and procedures
Update the PTA Bylaws if needed

*Executive Board:
• School Principal

• School Assistant Principal


• ADEPT - Red Ribbon​
Help Counselor coordinate volunteers for week long schedule of events
Coordinate with Counselor on possible speaker/entertainment


• Bike Rodeo
Coordinate with Principal’s secretary, volunteers and PE teachers
Place order for ribbons for winners and tags for all participants

Set up bikes drop-off and pick up times

•Box Tops
Collect box tops and send in by due date

• Clothes Closet
Coordinate the activities of Clothes Closet
Recruit volunteers
Communicate with Counselors and Family Specialist to ensure that families need are being met based on the available resources

Share closet needs with the community with clothes shortage are identified 

 • Council Delegate
Attend NEISD PTA Council meetings (almost monthly)
Report back at following board meetings what was discussed


• Courtesy
Write thank you cards to business that have worked with PTA
Write cards of condolence for family members of staff or PTA


• Community Relations
Write up article and secure pictures for articles for the Welcome Home publication monthly
Write a newsletter to parents every 3 months

• Dual Language
Work with Dual Language Specialist to help create programs, classes, and receptions to support families enrolled in the program
Translate PTA communications from English to Spanish during the school year


• Field Day
Coordinate with PE teachers and volunteers in May
Rent equipment and organize games


• Fifth Grade Party
Find a venue for fifth grade party and activities
Create committees to help with food, decorations, chaperoning, gift to school, gift to students, invitations, permission slips, etc.


• Founder's Day/Life Membership
Get names of Texas/National PTA award recipients
Work with Treasurer to get reservations paid
Distribute invitations and deliver nametags and poster to award site


• Grounds
Upkeep of pots and garden in front of school
Additional help as requested by Principal


• HEALS (Clinic)
Secure volunteers for dental screening, scoliosis screening ,and height & weight check

• Library
Assist with Book Fair
Secure volunteers for library help
Assist with Author Visits
Assist with Battle of the Books and Fairy Tale Bowl


• Lunchroom
Secure volunteers to help during lunch hours

• Membership
Maintain membership database from welcome packet forms
Submit database to Texas PTA along with dues and membership awards
Issue cards for PTA members and make sure it is delivered


• Partners in PTA
Work closely with Family Specialist at Dellview Elementary
Secure volunteers for mentoring program
Hold drives for food, clothes & jackets and gift cards (for optical glasses)


• Pictures
Be present for fall picture day, spring picture day, and any other picture days needed

• Publicity
Responsible for pictures of group/individual staff members to be placed in the front office
Name tag on doors and directional signs
Bulletin Board announcing all or major events happening at the school between cafeteria and clinic
Monthly students' birthday bulletin board


• Reflections
Make packets to be distributed to all students ·     
Advertise programs through letters home and banners
Collect submissions
Coordinate paperwork and judging at school level
Place order for ribbons and certificates for all participants
Submit entries on to District for judging
Display entries through school hallways or return to students
Keep up to date on entries and submitted to state and national level
**OPTIONAL – have an Award Ceremony Night, work with Barnes & Nobles or McNay Museum to have the ceremony night


• Room Representative
Coordinate with volunteer chair and teachers to get Room moms for ALL teachers
Provide Room moms the dates of the parties (Holiday and End of the Year)
Inform Room moms that they must be DPS cleared
Remind room moms 3 weeks before the events


• Special Education
Liaison between PTA and Special Education Department
Bulletin Boards of Special events/awareness months etc.


• Spirit Items
Distribute pre-ordered items before school starts- August
Responsible for sale of the items at Meet the Teacher Night
Distribute Pre- Order sales form at Kinder round up/end of school year
Possibly make a summer order if needed


• Teacher and Staff Appreciation
Secure volunteers to help with meals and donations for staff
Coordinate with Principal and notify PTA President of appreciation lunches
Coordinate with Partners in PTA chair to deliver bread (Thanksgiving) to Dellview
Coordinate week long appreciation for National Teacher Appreciation Week
Coordinate welcome back and end of the year teachers' breakfast


• Used Book Sale
Organize publicity of event and book collection
Attend council workshop(January) for event and meet event deadlines
Coordinate with volunteer coordinator to make sure volunteer hour requirements are met


• Volunteers
Provide/Order name badges for executive board
Gather all volunteer lists and enter them in the database and distribute to executive board
Schedule Volunteer Orientation with Principal’s secretary
Secure all volunteers for picture day and various school activities (Sign Up Genius)
Maintain log sheets for volunteers in the front office and submit to district office


• WatchDOGs
Provide positive male role models for the students and to enhance school security
Coordinate volunteer to serve at least one day a year in a variety of school activities as assigned by the school principal


• Web Page and Facebook
Continue to develop Stone Oak PTA Web Page and Facebook page
Update Web Page, Check PTA Email


• Welcoming
Coordinate Boo-Hoo/Yahoo Breakfast for parents at first day of school
Coordinate Kinder Round-Up date and schedule with Registrar and Principal
Secure volunteers for Kinder Round-Up


• Young Masters
Coordinate with Teacher about artwork
Help Teacher deliver and pickup artwork at District location
Help decorate the station
**Note: District is in charge of Young Masters


Need more information?  Contact us at StoneOakElementaryPTA@gmail.com - we are here to help!



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  • Home
  • Volunteer
    • PTA Positions
  • PTA Membership
    • About PTA
    • Where Does the Money Go?
  • Bobcat Store
  • Donations
  • Programs
    • Box Tops
    • Bike Rodeo
    • Reflections
    • Red Ribbon Week
    • Watch D.O.G.S.
  • Forms & Links
  • Calendar