* Officers: •President Coordinate the work of officers and committees Confirm that quorum is present before conducting any business at any meeting Authorized to sign all contracts approved by executive board Be listed as principal officer and be authorized to sign tax documents Appoint chairs of special committees, subject to approval of the executive board Be authorized to sign on bank accounts as one of two required signatures on all checks Appoint an executive board member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement Send names and addresses of the board officers and chairs to NEISD Council of PTAs by May 1st each year Confirms that all board officers and executive chairs are graduates of the FLO 1 training by October 15th
• 1st Vice President Programs offer to students (ex: Dino George, Science, etc) In charge of Movie Night In charge of selling popcorn at membership meetings Teachers’ Favorite List Provide Inspirational Thought at board and general meetings Request a group to present Presentation of Colors (Pledge of Allegiance) at every membership meeting Leadership Tree
•Second Vice President Fun Run Bobcat Bucks Additional fundraiser of choice approved by board and general membership School Supplies
• Secretary Take notes from all executive and general meetings approved by three board members with copies given to President and Treasurer and a copy posted on PTA bulletin board by office Keep Plan of Work sheets and notifies Treasurer of who is missing Keeps attendance at executive meetings for quorum
• Treasurer Monthly PTA budget activity on PTA bulletin board by office Keep records of all dollar activity coming in or going out Work on Gift to School amount Tell all chairs the amount approved by the board how much money they have to spend
• Parliamentarian Keep order at board meetings and making sure all rules are followed in regards to motions and procedures Update the PTA Bylaws if needed
*Executive Board: • School Principal
• School Assistant Principal
• ADEPT - Red Ribbon Help Counselor coordinate volunteers for week long schedule of events Coordinate with Counselor on possible speaker/entertainment
• Bike Rodeo Coordinate with Principal’s secretary, volunteers and PE teachers Place order for ribbons for winners and tags for all participants Set up bikes drop-off and pick up times
•Box Tops Collect box tops and send in by due date
• Clothes Closet Coordinate the activities of Clothes Closet Recruit volunteers Communicate with Counselors and Family Specialist to ensure that families need are being met based on the available resources Share closet needs with the community with clothes shortage are identified
• Council Delegate Attend NEISD PTA Council meetings (almost monthly) Report back at following board meetings what was discussed
• Courtesy Write thank you cards to business that have worked with PTA Write cards of condolence for family members of staff or PTA
• Community Relations Write up article and secure pictures for articles for the Welcome Home publication monthly Write a newsletter to parents every 3 months
• Dual Language Work with Dual Language Specialist to help create programs, classes, and receptions to support families enrolled in the program Translate PTA communications from English to Spanish during the school year
• Field Day Coordinate with PE teachers and volunteers in May Rent equipment and organize games
• Fifth Grade Party Find a venue for fifth grade party and activities Create committees to help with food, decorations, chaperoning, gift to school, gift to students, invitations, permission slips, etc.
• Founder's Day/Life Membership Get names of Texas/National PTA award recipients Work with Treasurer to get reservations paid Distribute invitations and deliver nametags and poster to award site
• Grounds Upkeep of pots and garden in front of school Additional help as requested by Principal
• Library Assist with Book Fair Secure volunteers for library help Assist with Author Visits Assist with Battle of the Books and Fairy Tale Bowl
• Lunchroom Secure volunteers to help during lunch hours
• Membership Maintain membership database from welcome packet forms Submit database to Texas PTA along with dues and membership awards Issue cards for PTA members and make sure it is delivered
• Partners in PTA Work closely with Family Specialist at Dellview Elementary Secure volunteers for mentoring program Hold drives for food, clothes & jackets and gift cards (for optical glasses)
• Pictures Be present for fall picture day, spring picture day, and any other picture days needed
• Publicity Responsible for pictures of group/individual staff members to be placed in the front office Name tag on doors and directional signs Bulletin Board announcing all or major events happening at the school between cafeteria and clinic Monthly students' birthday bulletin board
• Reflections Make packets to be distributed to all students · Advertise programs through letters home and banners Collect submissions Coordinate paperwork and judging at school level Place order for ribbons and certificates for all participants Submit entries on to District for judging Display entries through school hallways or return to students Keep up to date on entries and submitted to state and national level **OPTIONAL – have an Award Ceremony Night, work with Barnes & Nobles or McNay Museum to have the ceremony night
• Room Representative Coordinate with volunteer chair and teachers to get Room moms for ALL teachers Provide Room moms the dates of the parties (Holiday and End of the Year) Inform Room moms that they must be DPS cleared Remind room moms 3 weeks before the events
• Special Education Liaison between PTA and Special Education Department Bulletin Boards of Special events/awareness months etc.
• Spirit Items Distribute pre-ordered items before school starts- August Responsible for sale of the items at Meet the Teacher Night Distribute Pre- Order sales form at Kinder round up/end of school year Possibly make a summer order if needed
• Teacher and Staff Appreciation Secure volunteers to help with meals and donations for staff Coordinate with Principal and notify PTA President of appreciation lunches Coordinate with Partners in PTA chair to deliver bread (Thanksgiving) to Dellview Coordinate week long appreciation for National Teacher Appreciation Week Coordinate welcome back and end of the year teachers' breakfast
• Used Book Sale Organize publicity of event and book collection Attend council workshop(January) for event and meet event deadlines Coordinate with volunteer coordinator to make sure volunteer hour requirements are met
• Volunteers Provide/Order name badges for executive board Gather all volunteer lists and enter them in the database and distribute to executive board Schedule Volunteer Orientation with Principal’s secretary Secure all volunteers for picture day and various school activities (Sign Up Genius) Maintain log sheets for volunteers in the front office and submit to district office
• WatchDOGs Provide positive male role models for the students and to enhance school security Coordinate volunteer to serve at least one day a year in a variety of school activities as assigned by the school principal
• Web Page and Facebook Continue to develop Stone Oak PTA Web Page and Facebook page Update Web Page, Check PTA Email
• Welcoming Coordinate Boo-Hoo/Yahoo Breakfast for parents at first day of school Coordinate Kinder Round-Up date and schedule with Registrar and Principal Secure volunteers for Kinder Round-Up
• Young Masters Coordinate with Teacher about artwork Help Teacher deliver and pickup artwork at District location Help decorate the station **Note: District is in charge of Young Masters
Need more information? Contact us at StoneOakElementaryPTA@gmail.com - we are here to help!
